PTT minutes 083021

Minutes from 08/30/2021

• Call to Order

Prayer

• Roll Call
  • Present: Jeffrey Crick, Kelly Gates, Ross Nelson, Bob Bumgarner, Sunil Kuchipudi, Dustin Kanady, Michael Osborne
  • Absent: Meghan Blood (Vacation)
• Approval of Minutes

Minutes approved. Minutes will be approved electronically moving forward.

• Order of Business

• • Reports of Officers and Committees:
    • Chairman/Secretary:

• Church Profile update (see below for details)

• • • Vice-chairman: Update on finance committee:

• Confirmed good idea to have the sit-down.
• Let them know we could have 2 lead pastors on payroll for up to 1 year. They expressed no issues with this approach.
• Questions expressed about other expenses involved in the search. Campus updates, housekeeping etc.
• Bob – how do we determine how long the dual roles will last? Still need to map out the milestones of the process.
• Personnel committee coming up next. (tentatively late September)

• • • Communication Working Group:

• Update on Town Hall event (see below)

• • • Documentation Working Group

• Present survey analysis to date.

• • • Transition Plan Working Group: Add a liaison from the older demographic.  Lead liaison: male and female to be appointed by him.
    • Pastoral Search Working Group: Send an email to each search firm the day after the town hall, set follow up meetings with each (first week of October).
  • Old Business

• • • Review of action items from previous meeting.

• Communication Group: Kelly G.; Michael O.
• Survey and Church Profile: Dustin K.
• Transition Plan Working Group: Jeff Crick/Meghan Blood
• Pastoral Search Working Group: Dustin Kanady/Michael Osborne

• • New Business

• • • Discuss Church Profile –
      • Dustin to regroup with authors of each section to discuss expected format.
      • Outline of profile to be cleaned up (removal of duplicate or overlapping sections).
      • Dustin to handle editing the profile to have one voice
      • Dustin to reach out about getting updated cover page of Church Profile (new image/graphic)

• • • Discussed Townhall Event in Detail (September 19^th) (Kelly Gates)
      • Bios have been received for the panelists. Bob to send his soon.
      • Panelists: Bob Bumgarner, Craig Culbreath, Neal, Jeff & Dustin.
      • Moderators – Kelly & Michael
      • Mic runners – Meghan, Sunil and Ross
      • Social at Pavilion 5:15pm
      • Town Hall starts 6pm (ends approx. @ 8pm)
      • Event to be live streamed from Main sanctuary or Building A – discuss with IT team – Kelly.
      • Pastor Tim will open and close the event.
      • Questions: Bob shared preliminary questions for consideration.  Should provide opportunity for members to submit questions before the event via email or website.
      • Jonathan to include the Town Hall event details in the Sunday announcements (Service and Connect Groups)
      • Schedule a session for the panelists to get together to review submitted questions (Kelly)
    • Executive Pastor
      
      • Executive Pastor will be resigning in October to go to the mission field
      • How does this impact the search?
• Captured Action Items:
• • Communication Working Group: Kelly Gates/Michael Osborne
    • Continue planning for Townhall Event
  • Documentation Working Group: Ross Nelson/Sunil Kuchipudi
    • Ross and Sunil to continue working on survey analysis, classification of final open-ended question.
    • They will also complete their analysis and summarize the findings for the church profile. This information is to be available by September 30^th.
    • Provide a high-level summary of survey results to share during the Town Hall event.
    • Ross to share link to the Google doc where response classifications are housed.

• • Transition Plan Working Group: Jeff Crick/Meghan Blood
    • Jeff/Dustin – Follow up with Tim prior to the town hall to clarify his expectations for the transition process.
    • Approach Pastor Ragland about filling liaison roles.

• • Pastoral Search Working Group: Dustin Kanady/Michael Osborne

 

• Next Meeting Date: September 20th, 2021 @ 7 PM – Main Conference Room

• • Conflicts: Any conflicts with upcoming meeting schedule?

• • PTT Summer Meeting Schedule:
    • Sep (9/20) 7-9 PM – PTT Meeting

• • Other scheduled events: N/A

• • • Next Meeting – Schedule for Devotionals

• • • • September (9/20): Dustin Kanady

• • Upcoming Speakers: N/A
    • Note – Bob Bumgarner will attend our meetings going forward as our consultant to help review materials and give guidance.
• Closing Prayer & Devotional – Sunil – Devotion – Psalm 103. Character of God, praise the Lord with everything in us.  Remember what He does for us.
• Meeting was closed at 9:00 PM.